News Information Members Rehearsals Choir Roles Subscriptions Finances Constitution
CHOIR ROLES
JOB TITLE
NAME
JOB DESCRIPTION
MENTOR
Chair person
Petra Stephenson
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Oversight and ultimate responsibility for the running of the choir, its ethos and continuing health
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Spokesperson
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Enable efficient management of choir
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Liaise with MD
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Chair committee meetings
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Liaise with choir and external agencies, foster good relationships with such.
Past Chairs
Vice Chair Committee
Ruth Atkinson
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Support Chair in sharing out jobs to be done
Chair & Committee
Secretary
Alison Blackburn
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Maintain minutes and choir records
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Receive and deal with correspondence
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Have contact details on the website
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Facilitate the work of the committee
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Arrange committee agendas in consultation with the Chair
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Circulate minutes and agendas to committee members
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Organise venues for committee and planning meetings
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Write letters as requested by the committee
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Keep petty cash and p/c accounts
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Arrange the AGM
Chair & Committee
Treasurer
Graham Tyson
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Oversight and management of the choir's finances
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Maintain accounts
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Produce examined balance sheet at AGM
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Provide financial information to the committee
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Advise the committee and MD re: spending plans
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Prepare the annual budget to facilitate MD and committee with forward planning.
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Make annual return to Charity Commission
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Make annual return to Making Music
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Collect choir subscriptions
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Submit Gift Aid claims
Concert Manager & Team Leader
Bryony Dorrington
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Equivalent of producer.Oversight of planning and advance arrangements for concerts. Engage musicians and instrumentalists in consulation with conductor and treasurer. Contact accomodation choir members
Committee
Gifts
Perry Besterman
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Check who will need gifts presented at end of concerts, purchase inexpensive suitable gifts (flowers/wine), wrap as necessary and arrange presentation
Committee
Front of House
Liaison
Chris and Sara Woolf and Concert Manager
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Ensure the Front of House crew know dates and times of concerts; ticket and programme prices; reserved seating arrangements; liaise between the crew and the choir as necessary
Committee
Concert Rehearsal Refreshments
Ruth Atkinson
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On concert day rehearsals, ensure the choir have suitable locations and facilities to take their breaks, may include organising an urn for cups of tea etc. or booking meals at a pub
Chair
Guest performers
Jacqui Smith
Anne Fenwick
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Check who the guests are, arrange changing rooms, refreshments, possible overnight accommodation as required
Chair
Interval (Alcoholic) Refreshments
Petra Stephenson
Bryony Dorrington
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Coordinate with others to apply for licence and arrange interval drinks
Chair
Stage Managers
Paul Stephenson
Chris Smirthwaite
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Oversight of practical arrangements for each concert
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Practical arrangements for hired instruments, instrumentalists and singers
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Plan and direct team to erect staging
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Health and Safety
Committee
Facilities
Vice Chairman Ruth Atkinson
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Book portable toilets for St Germans concerts and liaise with suppliers and ensure good management of the toilets
Committee
Lighting
Chris Smirthwaite
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Lighting
Committee
Car Parking
Jane West
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Check parking facilities at venue, inform choir and guests of facilities, erect signage as necessary, dismantle after event, ensure safe use of parking at all times. For St Germans concerts
Chair
Signage
Jane West
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Ensure sufficient suitable signage is at venue, fire routes, toilets, disabled access, entrances and exits, etc. Add signs as necessary and remove at end of event. For St Germans concerts
Committee
Staging Crew
(6 posts)
#1 - Kevan Thorley
#2 - Richard Bowman
#3 - Paul Mileham
#4 - Chris Smirthwaite
#5 - Lesley Foster
#6 - Angela Moore
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Collection from storage, erecting staging, putting out seating etc. before event. Clearing away after event, returning staging to storage
Website Manager
Cas Smirthwaite Walker
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Maintain website and update it whenever necessary
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Manage system and programming for online ticket sales
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Maintain choir list online
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Collect copy by requesting information, photos and articles from other choir members for website. Pro-actively ensure website is as useful as possible to choir members and audience.
Committee
Facebook Page
Gill Carey
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Run the choir Facebook page
Patrons' Secretary
Nicky Walker
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Encouraging patronage and liaising between choir and patrons
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Send information re concerts and events
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Ticket-booking
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Reserved seating
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Liaison with programme editor
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Organisation of occasional patrons' events
Publicity Manager and Team Leader
Ruth Atkinson
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Oversight of all matters which publicise the choir
Publicity Assisstants
VACANCY
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Help team leader with jobs as necessary
Online Publicity
VACANCY
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Adding details of ECBC events and concerts to websites and online diaries, monitoring the use of sites and amending online presence as necessary
Reviews
Nigel Cooper
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Contacting the press and other media to get reviewers to attend, ensuring review is written, encouraging it to be published
Posters
Publicity Team
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Design posters for concerts, submit to committee for approval
Poster Distribution
Publicity Team
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Ensure choir members display posters as widely as possible. Maintain record of poster locations and encourage discovery of new ways to publicise events
Banners
Ruth Atkinson
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Design and print banners. Design and print changeable details for banners.
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Store and maintain current banners.
Concert Diary Author
Nigel Cooper
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Research and write the information for the concerts
Concert Diary Editor
Tessa Lewis
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Collect information about concerts and events for the coming year, collate and typeset with pictures, seek approval from committee, arrange printing
Emailing list
Petra Stephenson with help from another choir member
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Maintain list of those who would like to be contacted by the choir
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Write and send out email advertising mails infrequently
Ticket printing
Publicity team
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Collecting appropriate data, getting tickets designed and printed
Choir ticket sales
Tessa Lewis
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Sell tickets to choir members, as advised by online service manager and before rehearsals
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Keep a record of how many tickets are sold to each member
Online ticketing system
Graham Tyson
Gill Carey
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Maintain system to sell tickets from the website, keep records of sales, liaise with non-web sales people. Communicate sales details to online ticket handler
Gill Carey
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When details received from system manager, send out tickets as sold from the website.
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Ensure records from website match records from stubs
Ticket liaison with other sales outlets
Ruth Atkinson
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Liaise with TiC and other outlets, ensure they have sufficient tickets, update sales information with online systems, collect unsold tickets and monies
Programme
Nigel Cooper
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Research, write, collate programme notes and biographies.
Programme
Tesas Lewis
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Design and type the programme, seek approval from committee
Programme
Paul Stephenson and Anne Fenwick
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Proof reading
Programme advertising & Sponsorship
Helen Thorley
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Seek advertising for programmes from various commercial ventures.
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Arrange pricing and liaise with programme editors to include advertising as sold.
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Send copies of programmes to advertisers. Foster existing sponsorships and seek new opportunities for sponsorship.
Choir Representative
Tessa Lewis
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Oversight of membership and the arrangements for weekly rehearsals
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Take phone enquiries from prospective members
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Arrange auditions
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Welcome new members
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Maintain membership database
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Keep a register of attendance
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Compile and circulate a rehearsal/concert dates schedule
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Take apologies and forward to section reps and MD
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Update information leaflet for members and new members.
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Take general phone /email enquiries from choir members.
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Represent choir member's concerns to committee and vice-versa
Folders
VACANCY
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Order and provide choral folders as necessary
Tessa Lewis
Rehearsal venue bookings
Anne Fenwick
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Check dates for rehearsals with committee, contact Liskeard School, book the hall; continue liaison with school in case of problems
Bring and Buy Sales Table
Perry Besterman
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Sell and manage donated books, CDs, plants etc. at rehearsals
Section Reps: Sops
Alt
Ten
Bass
Helen Thorley & Katie Jones
Liz Titcombe
Paul Stephenson
Carlton Crouch
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Welcome and mentor new members, systems of the choir (apologies, dress, folders etc.)
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Pass emails and messages to non-emailing members of this section. Keep webmaster informed of changes to membership and contact details.
Child Protection
Peter Matthews
Helen Thorley
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Review policy annually.
Individuals and/or members should express any concerns relating to the welfare of any members under the age of 18 to the CP reps
Committee
Scholarships Manager
Peter Matthews
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Oversight and management of ECBC's scholarship scheme
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Raise sponsorship
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Publicise the scheme to potential scholars
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Arrange auditions and interviews
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Arrange presentations
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Liaise with publicity and programme editor
Committee
Librarian
Jane West and
Richard Bowman
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Liaise with MD and concert manager for programme plans
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Arrange for hire or purchase of music
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Keep records of the loan and return of scores
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Return hired music
Committee
Responsibility for unlocking and locking church hall for rehearsals
Royston Van Tromp
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Unlocking and locking up of Liskeard Methodist Church Hall for rehearsals and other events, checking all lighting turned off and kitchen locked
Church Booking
Anne Fenwick
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Book Liskeard Methodist Church and liaise to ensure all is progressing smoothly. Liaise re: keys, heating, access, use of organ/piano etc.
Posters etc.
Ruth Atkinson
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Design and print: posters, fliers, application forms, tickets, compliments slips etc.
Publicity
Ruth Atkinson
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Liaise with media, flier & poster distribution, slips on seats at other events, online diaries, encourage choir to advertise, email other choirs, music societies and schools, etc. Facebook postings
Guest instrumentalists and soloists
Bryony Dorrington
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Book extras as required, host (meals, refreshments, help with travel etc.) and liaise up to the day.
Refreshments
Ruth Atkinson
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Organise refreshments for all participants